Event management software
Enquiries, clients, quotes, bookings, calendars, a customer portal and payments — connected, so every job moves from the first email to a paid invoice without slipping through the cracks.
Connects with Gmail · Google Calendar · Xero · Stripe
How it works
Most event businesses run on an inbox, a spreadsheet, a calendar and an accounting app that don’t talk to each other. EventureOS follows each job all the way through, and passes what it knows to the next step.
01 · Enquiry
Your website form and your Gmail inbox feed straight into EventureOS. New enquiries are sorted from replies and junk as they arrive, so the good ones are at the top.
02 · Client
Every enquiry is matched to the client and their past jobs — invoices and quotes from Xero, calendar bookings and every email — so you know who you’re talking to.
03 · Quote
Set your price list and rules once — minimum hours, staffing, delivery, menus — then price a job by entering times and guests. The totals, GST and suggestions do themselves.
04 · Accepted
Clients review and accept in their own portal, with their name and the time recorded. Last-minute bookings wait for your approval instead of confirming themselves.
05 · Booked
Once a booking is confirmed it goes onto your Google Calendar with your rostered staff and the client invited. Your roster person is added to every job automatically.
06 · Paid
A deposit or full invoice is raised the moment a quote is accepted — due immediately if the event is sooner than your terms. Customers pay by card and it’s recorded for you.
07 · Reported
Revenue received and value booked by month, where enquiries come from and how many you win, how fast you reply, and who owes you — without building a spreadsheet.
Why it matters
When every detail lives in one place, you answer faster, forget less, and walk into every event knowing it’s all been handled.
Enquiries are sorted as they arrive and a reply is drafted with the right prices, so you’re answering in minutes — even on a busy weekend.
Every job has one home: the client, quote, emails, staff, calendar, invoices and payments. No more piecing it together from five apps.
Short-notice bookings wait for your approval, quiet quotes are flagged, and staff see exactly what’s included for the jobs they’re on.
A dashboard for today and reports for the year: what’s booked, what’s owing, where enquiries come from and how many you win.
Everything in one place
Confirmed events appear on your Google Calendar with the right staff and client invited. Your past bookings come in too, so you can see a client’s history at a glance. A pipeline board shows every job from enquiry to completed.
One record per client with their events, quotes, invoices, emails and lifetime value. Reply from EventureOS and it sends from your own Gmail.
Price from your own list and rules, send a quote customers accept online, then invoice automatically — with card payment links and payment terms that make sure you’re paid before the big day.
In your branding, clients see their quote, accept it, pay invoices, upload documents and message you. They can add colleagues — or hand the booking over when someone new takes it on.
Revenue and booked value by month, enquiries by source, pipeline conversion, quote win rate, events by type, top clients, response time, and what’s outstanding or overdue.
Owners, admins, managers, sales and staff each get the right access. Staff get a simple “My jobs” view of what’s coming up and what’s included — without your prices.
Take a look inside
Designed to be quick to scan on a desktop and just as easy on your phone between events.
New enquiries, quotes waiting on a reply, this week’s events and what’s owing — plus anything that needs you, like a booking waiting for approval.
Integrations
EventureOS doesn’t replace your inbox, calendar or accounts — it connects them, so information you enter once is where it needs to be everywhere else.
Your inbox, working for you
One calendar, always current
Your books stay your books
Get paid by card
Gmail, Google Calendar, Xero and Stripe are trademarks of their owners. Outlook / Microsoft 365, MYOB and QuickBooks aren’t supported yet.
AI sorts your email, picks out event details and drafts replies in your voice — you check and send. Prices come from your price list, bookings wait for your approval when you want them to, and every change is written to an activity log.
Pricing
We’re opening EventureOS to event businesses now.
We’re finalising plans so pricing reflects how event companies actually work. Book a demo and we’ll talk you through access for your team — and what it would take to move your bookings across.
Event businesses that quote, book and deliver jobs — caterers, mobile bars and coffee carts, event hire, venues, planners and entertainment. If your week is enquiries, quotes, rosters and invoices, it’s built for you.
No. EventureOS connects to the Gmail and Xero you already use. Gmail stays your mailbox and Xero stays your books — EventureOS keeps the event side of the business in one place and keeps both in step.
No — it isn’t a marketing tool. It makes sure every enquiry that reaches you, from your website form or your inbox, is captured, sorted and answered quickly, so fewer good jobs slip away.
Every invoice can have a secure card-payment link, and customers with a portal login can pay from there. Payments go straight into your own Stripe account and are recorded against the invoice — and in Xero if the invoice lives there. Bank transfer still works as usual.
Yes. Give people the role that fits — owner, admin, manager, sales or staff. Staff see only the jobs they’re rostered on, and never your figures unless you choose to show them what’s included.
It sorts incoming email into enquiries, replies and junk, pulls out event details, and drafts replies in your voice for you to check and send. Prices always come from your own price list — never from the AI.
Yes. EventureOS runs in the browser on phone, tablet and desktop, and you can add it to your home screen — handy for checking a job or approving a booking when you’re not at your desk.
Today: Gmail, Google Calendar, Xero and Stripe. Outlook / Microsoft 365, MYOB and QuickBooks aren’t supported yet.
Plans are being finalised. Book a demo and we’ll talk you through access for your business.
Book a demo
We’ll walk you through it with your kind of events in mind — how enquiries come in, how you quote, and how you get paid — and answer anything you want to know.
